Plan Your Trip

Meeting Location

Ewing Marion Kauffman Foundation
4801 Rockhill Road
Kansas City, MO 64110
816-932-1000

Dress

Dress for the Wednesday evening dinner and Thursday conference is business casual.

Travel (invited participants only)

The Kauffman Foundation will be directly responsible for:

  • hotel accommodations for the published conference dates,
  • ground transportation service to and from Kansas City airport,
  • ground transportation to and from the Raphael Hotel to conference events, and
  • meals during the conference

The Foundation will provide reimbursement to participants for:

  • roundtrip economy airfare up to $500.00
  • in lieu of airfare, mileage reimbursement at $0.56 per mile

Travel Directions

The deadline to complete your travel reservations is 12 p.m. CDT on Wednesday, March 26, 2014.

Not permitted to receive travel reimbursement

If you are not permitted to receive travel reimbursement from the Foundation, we ask that after you have determined your plans you please share your itinerary with Michelle St. Clair mstclair@kauffman.org so that we can ensure all other conference-related matters are coordinated.

Permitted to receive travel reimbursement

Driving
If you are driving in from the surrounding area and do not require airfare, the Kauffman Foundation will reimburse mileage at the IRS standard rate of $0.56 per mile. We ask that you please share your driving plans (where from, if you are traveling in a group, and what times) with Michelle St. Clair mstclair@kauffman.org so that we can ensure all other conference-related matters are coordinated.


Flying – Booking through the Kauffman Foundation's travel consultants
The Foundation will reimburse you for roundtrip economy airfare up to $500.00. Although not required, we encourage that all Kauffman-covered travel be arranged by our in-house travel consultants, Travel & Transport (TandT) to make your airline reservation. If you use TandT to book your airfare, we will receive your itinerary automatically and use it to coordinate all other conference-related matters. Should you choose this option, please contact Travel & Transport at kauffman@tandt.com (best response) or by phone at 816-932-1112 (between 9 a.m.-4 p.m. central time).

When contacting Travel and Transport, please be prepared to provide: your name as it appears on your photo ID, date of birth, gender, seating preference (aisle or window), time requirements for travel, departing airport, relevant frequent flier numbers, a credit card number for the cost of your airfare, and any special requirement requests.

Follow-up to your reservation request could take up to one working day. All requests received by the cut-off date will be accepted even if travel is not finalized by the deadline.

Please note: please use your personal credit card to pay for your airfare. You will be reimbursed after the event in April.


Flying – Booking on your own
The Foundation will reimburse you for roundtrip economy airfare up to $500.00. Please forward a completed itinerary with original electronic receipt to Michelle St. Clair mstclair@kauffman.org so that we can ensure all other conference-related matters are coordinated. We will process reimbursement after the event in April.

Expenses Not Covered

We regret that we are not able to cover any other travel expenses including: home to airport transportation, airport parking, meals while traveling, or incidental costs including Car Valet gratuities, spa services, restaurant/bar, honor bar, or any costs associated with guests traveling with meeting participants except for meals during the conference. Meals on your own are not reimbursed by the Kauffman Foundation.

Changes

All charges, fees, additional fare costs, or penalties incurred from changes made to airline reservations after they are ticketed are solely the financial responsibility of the participant.