Plan Your Trip

Conference Location:

Albuquerque Convention Center
401 2nd Street NW
Albuquerque, NM 87102

Hotel Location:
Hyatt Regency Albuquerque

330 Tijeras Avenue NW
Albuquerque, New Mexico 87102
Tel: 1 505.842.1234
Hotel website

Kauffman will cover up to three night’s hotel.

Deadlines:

Conference registration deadline is Wednesday, September 9, 2015 at noon CDT. Travel arrangement deadline is Wednesday, September 16, 2015, noon CDT.

All Kauffman-covered travel must be booked through Travel and Transport, and confirmed by September 16. An e-mail will be sent to registered participants with details on how to book travel. Please let us know if you do not receive this e-mail.

Travel Planning:

Please plan to be in Albuquerque by 4:00 p.m. on Tuesday, October 6.

We will be going to the Albuquerque International Balloon Museum for a reception and buffet dinner sponsored by Technology Ventures Corporation. There will be a mini balloon glow during dinner, which is not to be missed. Transportation will leave from the Hyatt at 5:00 p.m. and 5:30 p.m., and will return at approximately 8:30 p.m.

The 2015 Mayors Conference will officially begin with breakfast in the Albuquerque Convention Center on Wednesday, October 7 at 8:30 a.m. and end after lunch on Thursday, October 8 at 1:45 p.m.

Dinner Wednesday night will be at the Andaluz Hotel, across the street from the Hyatt, beginning at 6:00 p.m.

The Mayor of Albuquerque has invited you to a special Mayor’s Breakfast on Thursday morning at 5:30 a.m. at the Albuquerque International Balloon Museum. Transportation for this event will leave the Hyatt at 5:00 a.m. After the breakfast, you will have a once-in-a-lifetime opportunity to see a scheduled balloon ascension. Transportation will return you to the Hyatt at 7:00 a.m.

Thursday will begin at 8:15 a.m. for breakfast at the convention center, with the first panel beginning at 8:45 a.m. The conference will officially end Thursday afternoon at 1:45 p.m.

Please note that there are ongoing events Thursday afternoon and evening that you may wish to stay in Albuquerque for, as well as an excursion to Santa Fe, New Mexico, being planned for Friday. More details to come, but please stay if possible. The Kauffman Foundation will pay for up to three night’s hotel.

Travel Arrangement:

We provide the lowest-priced reasonable ticket at the time of booking for invited participants when the trip is booked through the Kauffman Foundation travel partner, Travel and Transport. If you prefer not to accept that particular itinerary, you have the option of changing the itinerary but will be asked to pay the difference between the fare offered and the fare of your choice.

All charges, fees, additional fare costs, or penalties incurred from changes made to airline reservations after they are ticketed are solely the financial responsibility of the participant and are not subject to reimbursement. Luggage expenses will not be a covered expense.

When contacting Travel and Transport, please be prepared to provide:

• Your name as it appears on your photo ID
• Date of birth 
• Gender 
• Seating preference (aisle or window) 
• Time requirements for travel 
• Departing airport 
• Relevant frequent flier numbers 
• Special requirement requests 

Covered Expenses:

The Foundation will be directly responsible for the following expenses: hotel accommodations, conference meals, and shuttle service to and from the hotel, including airport transfers and offsite events.

Expenses Not Covered:

We regret that we are not able to cover any other travel expenses, including: home-to-airport transportation, airport parking, meals while traveling, or incidental costs including car valet gratuities, spa services, restaurant/bar, honor bar, or any costs associated with guests traveling with meeting participants. Meals on your own are not reimbursed by the Kauffman Foundation.

For any person who is planning to attend the conference yet chooses to make his or her own travel arrangements, please notify Mette Kramer at mkramer@kauffman.org to ensure that all other accommodations are reserved.

Dress Code:

Dress for all events is business casual.

Cancellation Policy:

As a courtesy, we ask that all cancellations be made at least 14 days in advance by contacting Mette Kramer at mkramer@kauffman.org.

Note: If you are not permitted to receive your travel paid for by the Kauffman Foundation you may still use the travel link that will be sent to arrange your travel. If you do not use our link, please share your itinerary with Mette Kramer at mkramer@kauffman.org, so that we can ensure all other conference-related matters are coordinated.

If airline reservations have been confirmed and ticketed prior to cancellation, the participant will be financially responsible for the full cost of the airfare. By making reservations with our travel agency and accepting covered travel accommodations, you acknowledge and accept the terms of this cancellation policy.

Meals:

RSVP is required for all participants and their guests to attend conference meals. See Registration page.

All participants and their guests are welcome to join us for the Tuesday and Wednesday evening receptions and dinners. Breakfast and lunch on Wednesday and Thursday are reserved for conference participants only. Please make sure to register dietary needs on the Registration page, Special Requests.

Forms for Reimbursement